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Blog

Project Time Tracking Best Practices

June 9th, 2011
by

Project time tracking initiatives help software organizations stay within budget and measure employees’ productivity. There are a number of techniques to ensure that project time tracking software implementation is beneficial to your company. I’ve tried to list the most important ones below.

Define the scope of work: Make sure the time is reported according to your business processes. Each process should be split into a number of tasks, with custom reporting requirements considered.

Set priorities
for project’s activities and make sure you note, which ones must be completed first and which ones are flexible enough to be rescheduled. This project time tracking technique can help you manage the resources appropriately.

Performance comparison: You should regularly compare the current project status with deadlines. If something happens too late or too early, you have to find out why. Carefully consider if this alteration reveals potential problems, or if you simply have under/over estimated the time it takes to complete the activity.

Deadlines and Milestones. You need to have the best estimate about how long your project will take. If your organization used a project time tracking tool before, you can do a research and compare your plan with similar projects completed.

Project time tracking is one of the important metrics that you should have as a resource manager or a team leader. However, if your organization has never had time tracking in the past, you may have some resistance from the team when you implement project time tracking software. You have to talk to the team to ensure they understand exactly why you are implementing project time tracking and what its objectives are. Good luck!

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